Business Support Officer
Reform
Music Service
Ref: G2/OL-57086
Contract: Permanent.
Salary: £18,933-£19,698 p.a.
Hours: 36.66 per week
Based: Oldham Council Music Service, Lyceum Building, Union Street, Oldham. OL1 1QG
Closing Date: Sunday 30th January 2022
Shortlisting & Interview Dates: TBC
Job Description & Person Specification.docx.
Role Overview:
The purpose of the post is to provide comprehensive, higher level administrative and Service specific support to the Senior Leadership, Admin and teaching teams of the Oldham Music Service as well as responding appropriately to queries from Service users.
Key Responsibilities:
- Ensure the Music Service Database Ensemble/Xperios is kept up to date by inputting, producing invoices, & reviewing information to provide reports for finance, teaching, schools, senior managers when required.
- To use the councils Agresso system, raise invoices, purchase goods, credit notes, external trips finances, journals, petty cash, instrument purchases.
- Cover reception if required and to have knowledge, experience of dealing with musical instruments both outgoing and incoming.
- Monitor student tuition accounts and payers and deal with chasing for payments
Key Requirements:
To succeed in this role, you will need as a minimum:
- Work is office based and to be first point of contact and to respond to customers queries via email/phone or face to face and able to seek any specific advice from colleagues/music centre teachers if required. Must have excellent communication, interpersonal and organisational skills.
- Ability to handle and manipulate extensive databases and complex financial transactions.
- The ability to work under pressure to competing priorities and demands.
Oldham Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
About Us:
Oldham is committed to developing a Co-operative future; one where citizens, partners and staff work together to improve the borough. Anyone joining the council is coming into an ambitious organisation with big plans. We are working hard to build a brighter future for our borough, and we need people from a wide range of backgrounds to continue delivering the best for our communities.
The Council has a clear set of Values and Behaviours, our Values outline how we do business, and we share these borough wide with our residents, partners and businesses. Internally we have translated these values into five cooperative behaviours which outline the priority areas of focus for all staff at all levels. You can view the Values and Behaviours on our Greater. Jobs pages Working for Oldham
For details of how we use your data please see our privacy notice: Privacy Notice
Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for an at risk employee, it can be pulled back at any point up to the post being formally offered to an external candidate or an internal candidate that is not at risk of redundancy.
Right to Work in the UK from 1st July 2021.doc