Events Co-ordinator
Emergency Response

Economy, Skills & Neighbourhoods Directorate
Response Services
Events Co-ordinator) 1 x posts
Ref: G5/OL-20273
Contract Type: Permanent, 6 month probation period
Salary: Grade 5 (£22,401 - £26,470)
Hours: per week 36.66
Based: Sir Robert Peacock House, Vulcan Street, Derker, Oldham. OL1 4LA
Closing date: 14th September 2018
Shortlisting & Interview Dates: Interviews 28th September 2018

This job opportunity is only open to Residents of Oldham as part of our campaign to Get Oldham Working. If you are a resident of Oldham please apply.  For more information please visit http://www.oldham.gov.uk/get_oldham_working

Role overview

The Events Coordinator is responsible for managing and coordinating a response to the events notification process;  supporting the wider cross-functional Events Group to enable the safe delivery of larger scale events across the borough.

The Events Coordinator will be the principal day-to-day point of contact for enquiries relating to events on council land, including schools.

Key responsibilities

To be responsible for liaising with external event organisers and advising on all associated applications. Ensuring that all event information is collected and effectively passed on to all relevant council teams
To be responsible for liaising with all event organisers and relevant officers to ensure all documentation is completed and submitted on time.

To be responsible for liaising with suppliers to advise and coordinate responses from Council teams

Management of all information associated with an event before, during and after to ensure that information is tracked, saved and distributed to relevant Event Group participants.

 

Liaise with the communications team to ensure all events are promoted to the wider borough

Liaise with external organisations to facilitate filming requests for the effective promotion of the borough 

Processing of the parks charges/exemptions system to ensure fair approach to community groups using our parks.

To be responsible for reports presented to the Events Group, arranging and attending regular status meetings. Undertake project debriefs following key events.

Have a comprehensive knowledge of, and adhere to council policies and guidelines. Ensure that working knowledge is applied to all events throughout the planning duration.

 

Key Requirements

Strong Organisational skills and a general knowledge of the Council

Knowledge of the politically sensitive environment in which local authorities operate, and particularly the role of locally elected politicians and the council’s decision-making processes

Excellent knowledge of current best practice and the latest thinking in relation to events and communications

Occasional evening and weekend work.

A demonstrable commitment to personal development.

Oldham Right to Work in UK doc.doc

Job Description & Person Spec.doc

About us

Oldham is committed to developing a co-operative future; one where citizens, partners and staff work together to improve the borough. 

Anyone joining the council is coming into an ambitious organisation with big plans. We are working hard to build a brighter future for our borough and we need people from a wide range of backgrounds to continue delivering the best for our communities.

We have a clear set of values and behaviours. Our values outline how we do business and how we share these borough wide with our residents, partners and businesses. We have translated these values into five cooperative behaviours which outline the priority areas of focus for all staff at all levels. You can view the values and behaviours at https://www.greater.jobs/content/0/working-for-oldham

To find out more about who we are, what we do and why you should join us please visit our dedicated careers pages where you will also find useful guidance on how best to complete the application form:   http://www.oldham.gov.uk/info/200270/working_at_the_council

For details of how we use your data please see out privacy notice: https://www.oldham.gov.uk/downloads/file/4967/employment_privacy_notice_-_oldham_council_10

 

Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for an at risk employee, it can be pulled back at any point up to the post being formally offered to an external candidate or an internal candidate that is not at risk of redundancy.

Location
Sir Robert Peacock House
Vacancy Description
 

Economy, Skills & Neighbourhoods Directorate
Response Services
Events Co-ordinator) 1 x posts
Ref: G5/OL-20273
Contract Type: Permanent, 6 month probation period
Salary: Grade 5 (£22,401 - £26,470)
Hours: per week 36.66
Based: Sir Robert Peacock House, Vulcan Street, Derker, Oldham. OL1 4LA
Closing date: 14th September 2018
Shortlisting & Interview Dates: Interviews 28th September 2018

This job opportunity is only open to Residents of Oldham as part of our campaign to Get Oldham Working. If you are a resident of Oldham please apply.  For more information please visit http://www.oldham.gov.uk/get_oldham_working

Role overview

The Events Coordinator is responsible for managing and coordinating a response to the events notification process;  supporting the wider cross-functional Events Group to enable the safe delivery of larger scale events across the borough.

The Events Coordinator will be the principal day-to-day point of contact for enquiries relating to events on council land, including schools.

Key responsibilities

To be responsible for liaising with external event organisers and advising on all associated applications. Ensuring that all event information is collected and effectively passed on to all relevant council teams
To be responsible for liaising with all event organisers and relevant officers to ensure all documentation is completed and submitted on time.

To be responsible for liaising with suppliers to advise and coordinate responses from Council teams

Management of all information associated with an event before, during and after to ensure that information is tracked, saved and distributed to relevant Event Group participants.

 

Liaise with the communications team to ensure all events are promoted to the wider borough

Liaise with external organisations to facilitate filming requests for the effective promotion of the borough 

Processing of the parks charges/exemptions system to ensure fair approach to community groups using our parks.

To be responsible for reports presented to the Events Group, arranging and attending regular status meetings. Undertake project debriefs following key events.

Have a comprehensive knowledge of, and adhere to council policies and guidelines. Ensure that working knowledge is applied to all events throughout the planning duration.

 

Key Requirements

Strong Organisational skills and a general knowledge of the Council

Knowledge of the politically sensitive environment in which local authorities operate, and particularly the role of locally elected politicians and the council’s decision-making processes

Excellent knowledge of current best practice and the latest thinking in relation to events and communications

Occasional evening and weekend work.

A demonstrable commitment to personal development.

Oldham Right to Work in UK doc.doc

Job Description & Person Spec.doc

About us

Oldham is committed to developing a co-operative future; one where citizens, partners and staff work together to improve the borough. 

Anyone joining the council is coming into an ambitious organisation with big plans. We are working hard to build a brighter future for our borough and we need people from a wide range of backgrounds to continue delivering the best for our communities.

We have a clear set of values and behaviours. Our values outline how we do business and how we share these borough wide with our residents, partners and businesses. We have translated these values into five cooperative behaviours which outline the priority areas of focus for all staff at all levels. You can view the values and behaviours at https://www.greater.jobs/content/0/working-for-oldham

To find out more about who we are, what we do and why you should join us please visit our dedicated careers pages where you will also find useful guidance on how best to complete the application form:   http://www.oldham.gov.uk/info/200270/working_at_the_council

For details of how we use your data please see out privacy notice: https://www.oldham.gov.uk/downloads/file/4967/employment_privacy_notice_-_oldham_council_10

 

Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for an at risk employee, it can be pulled back at any point up to the post being formally offered to an external candidate or an internal candidate that is not at risk of redundancy.